Tips + Planning

Why is it Important to Visit Wedding Venues?

You can never get a true sense of a location unless you visit it in person, so schedule those appointments and visit the wedding venues before you make any final decisions.

We can sometimes spend too many hours online looking for the right wedding venue, and sometimes internet browsing simply isn’t enough. While the photos on the internet may appear to be lovely, the best way to experience the location is to go there in person. This is when you call on the experts and visit the venues that might be the professional assistance you require for your event.

You’ve been searching for the ideal wedding location for hours, poring through many brochures, and going through website after website until something strikes your attention. It’s easy to be turned off by words on a laptop or lured in by some gorgeous imagery when, in reality, the only way to know if a place is right for you is to see it for yourself.

Most venues are delighted to show you first-hand what they have to offer with open houses, sampling events, and private viewings all on the menu. Here are a few of the advantages of visiting wedding venues and seeing them for yourself.

beautiful white wedding

Reasons Why You Should Visit Wedding Venues

Here are a few reasons why you should visit the wedding venues in person before the big day.

1. Experience the Complete Feel of the Environment

You will be able to get a full sense of each location. On the internet, appearances may be misleading. Every venue is created uniquely and has its own distinct flair. The venue that looked fantastic on their website might not be your cup of tea when you see it in person.

You’ll get a chance to truly get a sense of what you desire because each venue is decorated with a distinctive theme. You need to physically visit locations such as The Inn at New Hyde Park, to get the true feeling in real-time. This leads us to our next point.

The way the location feels is just as significant as the lovely ceremony room and luxury honeymoon suite, and it’s something that words and photographs can only hint at. Each location has its own personality and charm, so it’s critical to figure out if it’s the ideal fit for you.

A wedding venue may appear great online, but after you arrive, you may discover that it isn’t “the one,” and it is far better to find out before you book than after.

visit the wedding venue before you book them

2. Photos Can be Deceiving

While photos might be beautiful and show you some incredible moments from past weddings, they can’t tell you all you need to know about a wedding location. You can see every inch of a place when you visit it, not just a few essential elements. There might be a secret feature in the honeymoon suite or a quiet area of the garden that makes the location unique that the pictures have entirely missed.

3. It’s Safe to Have Options

It’s vital to have options when choosing a location, and visiting provides you that opportunity. You have the opportunity to visit other sites, and if that isn’t enough, I don’t know what is.

While you’re there, make a note of the venues you prefer and why. That way, you’ll be able to select the venue that best fits your needs out of all the possibilities.

4. An All-Inclusive Luxury Tour of the Wedding Venue

Some wedding planning agencies offer a premium tour that includes everything. As a result, visitors may unwind and allow the tour to take care of the details. They don’t have to worry about directions or gas to travel to each place, and they also don’t have to worry about meals or a timetable.

Wedding planners usually take care of everything. It would just be necessary for you to get there. There will be complimentary beverages, food, cake-tastings, and music during the tour. That certainly sounds like opulence.

5. Easier to Picture the Perfect Wedding

When you visit a location, it allows you to begin imagining and arranging your big day. Walk down the aisle, take a seat where your wedding meals will be served, and tour the grounds and rooms to get a sense of what your wedding day will include.

It also offers you a good idea of how you may decorate the venue if allowed, so you can start thinking about the personal touches you can add to make it seem really yours.

6. You Can Meet the Wedding Planners and Discuss Possibilities

You will have the opportunity to meet various merchants as well as the proprietors of each location. When deciding which location to hold your wedding, talking over the phone may not offer you the greatest impression. Instead of going on your own and looking around, visit the venues to have a head start, and you can speak with the staff one-on-one.

The team of people responsible for making your wedding day great is something you won’t learn about from a venue website or a picture album. When you schedule your visits, you’ll almost certainly be in the skilled hands of a wedding planner or venue owner, who will ensure that no queries about your big day go unanswered.

If you wish to do things a little differently, now is the time to find out if it’s feasible, and be assured that the team will do all necessary to make it happen. Visit on an open day or for a sampling event as an added bonus, and you’ll be able to sample some of the delectable food and drink that will be served on your wedding day.

7. Don’t Be too Stressed and Create Delightful Memories

With booking a venue early and getting a wedding planner if that is in your budget, you won’t be as stressed about planning your wedding. While your wedding day is wonderful, preparation for it may be stressful. Wedding planners might help you relax by allowing you to set aside a day for enjoyable wedding planning with other brides. Being able to speak with specialists and tell them about your wedding plans might help you see the broader picture.

Getting a sense of the location, finding unique vendors, and even trying out the food alternatives will make your wedding planning a breeze.

It’s easy to become afflicted with so many options after browsing through so many websites and brochures. It’s also getting harder and harder to recall which venues you prefer and which photographs originated from which site. Once you’ve narrowed down your options, pay them a visit and see for yourself what they have to offer.

After you’ve done this, you’ll notice that each location is much more distinct in your mind, and you won’t need to go back to the web gallery to refresh your memory. With each show, you’ll learn whether you could see yourself being married at each location, and your list will become less and shorter until you’ve narrowed it down to just one.

Then, you’ll have finished your job and chosen the ideal location to say “I do”!

Some Useful Tips for When You Visit the Wedding Venue

1. Bring A Notepad, Either Paper or Electronic

Have a small notepad or digital gadget handy while speaking with a venue representative. Keep track of the date, time, and name of the person who gave you the information, and then read it back to the site representative to be sure what you heard was accurate.

When reviewing your contract, have your notes handy and go over what you were told against what’s in the contract thoroughly before signing anything.

2. Take a Lot of Photographs

While filming a location, video is very beneficial for describing your likes, dislikes, and other insights. If you’re only shooting still photographs, make sure you have a system in place for matching shots to their appropriate locations.

You’d be amazed how simple it is to mix up photographs, especially after a few site visits when everything seems the same! Make sure your phone or other digital gadget is charged, and bring anything else you might need to make it work.

3. Make a File for Everything

Pamphlets, menus, rate charts, preferred vendor guidelines, and other information will be handed out by many locations. Create a method for organizing and storing information that puts all of your notes, photographs, and handouts in one properly labeled, easily find a place. Keeping yourself organized with a wedding binder with tabs for each location you’re interested in is a wonderful idea.

4. Bring Your Checkbook and Confirm the Details

Some of the most appealing sites need reservations up to eighteen months in advance. If you truly adore a place and your date is available, put down a deposit to secure the date. When it comes to wedding locations, love, at first sight, is entirely feasible.

It’s time to talk about the specifics when you’ve established that the physical aspects of the location suit you. Make a list of any services, facilities, or prices that aren’t immediately apparent. Explain your intentions to the venue agent and confirm that the facility can meet your specific requirements.

If You Like It, Book It!

In the end, your decisions matter the most, it’s about your liking, as it is your big day. If you like it and it ticks all your boxes, go for it!

editable wedding invitations